IFIRMA KSeF Accounting&Invoice

IFIRMA is a mobile app for invoicing and online accounting for businesses. It keeps all your invoices, expense documents, taxes and communication with your accountant in one place – always at hand, from anywhere, at any time.

KSeF – invoices compliant with new regulations

Issue and send invoices compliant with KSeF (the Polish National e-Invoice System), in line with current legal requirements. IFIRMA helps you switch to structured e-invoices without manually tracking every regulatory change.

Online invoicing

In the app, you can issue both domestic and international invoices, using automatic currency conversion based on current NBP (National Bank of Poland) exchange rates. You can instantly share finished documents or send them by e-mail as PDF files. Updating invoice statuses is easy, so you always know what is going on with payments. If you frequently issue similar documents, you can quickly duplicate them and save valuable time.

Contractors, products and services

Managing contractors has never been easier – just enter their VAT ID (NIP) and the client’s details will be automatically retrieved from the GUS database. The same goes for products and services – you can easily create and edit them.

Document control

IFIRMA is also a secure space for all your documents. Take a photo of an invoice or receipt, upload a file from your phone or from an external app – and you’re done. Electronic documents are safely stored in the system, and your IFIRMA accountant can access them right away. You can check which files have already been approved for posting, see your accountant’s comments and be sure that nothing is missing.

Supported documents include:

• domestic sales invoices

• VAT invoice for a receipt from a cash register

• foreign currency invoice

• invoices for receipts from a cash register

• pro forma invoices

• export invoices

• domestic sales bill

• foreign currency bill

• intra-Community supply of services

and many other document types.

Calendar and notifications

The built-in calendar makes sure you don’t miss anything. Add your own tasks and let the app remind you about important dates such as taxes, payments and invoices. Need information about ZUS declarations or other official obligations? You can check everything in a few seconds. You can also pay them directly via Autopay – without leaving the app.

Innovative online accounting

This modern app offers full integration with banks and lets you quickly contact your accountant or customer support, as well as share your company details using the “My business card” feature. If you use the IFIRMA web app, your data and settings are automatically synchronized across platforms – so you have access to your full activity history wherever you are.

IFIRMA – your accounting office in your pocket

IFIRMA is a modern mobile application designed for entrepreneurs who value their time and want to simplify everyday tasks related to running a business. With it, all key features are always at your fingertips – on your smartphone or tablet.

Tailor the app to your needs

• Unlimited number of documents – an attractive annual subscription with no invoice limits.

• Self-service accounting – upload photos of receipts and other expense documents, track declaration statuses and pay selected liabilities via Autopay.

• Full accounting service – use the professional services of our accounting office for sole proprietors and companies.

Security and availability

Your data is protected with advanced security measures – two-factor authentication, biometrics – and the app works on both Android and iOS devices, in versions for smartphones and tablets.

Download the IFIRMA app today and experience what 21st-century accounting looks like – without stress and without unnecessary paperwork.